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Board Meeting Facts

Board Meeting Details

Certain boards have a specific agenda structure they adhere to simply because it’s what they’ve always done. This can result in a lot of time wasted. While the structure of your board meetings shouldn’t be sacrosanct there are some important things to think about to ensure productive discussions and outcomes.

A successful meeting depends on getting the right information to your board members in advance. Often, this means sending the complete board materials in advance so that your board can familiarize themselves with the topics to be discussed. This will help them arrive ready to engage in an intelligent discussion at the meeting, instead of trying to catch-up while the report is being discussed.

It’s also a great opportunity to distribute bios of board members as well as other pertinent documents, such as organizational policies, bylaws and annual budgets in advance. This will help your board members be prepared to discuss these matters and will also help save time during the meeting because your attendees won’t have to spend time reading through documents that could be discussed in other items on the agenda.

It’s important to make sure all agenda items are discussed during the meeting. Discussions that are not formal can cause a lot of delay to the meeting and if an item is left unaddressed and unresolved, it could have long-lasting implications for the business. The board must also approve the draft minutes. This is essential to avoid misrepresentations of the actual meeting when it’s being written down, especially if this is an unapproved draft from someone who attended the meeting.

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